Colloquium coffee, cookies, treats, etc.
 
When it is your turn to perform cookie duty, purchase about $20-$25 of
cookies, treats, snacks, veggies+dip, whatever.  You will be
reimbursed.
 
Start your preparations NO LATER THAN 2:45pm (for cookies at 3:30; for
an odd cookie-time/colloquium-time plan about 45 minutes accordingly).
Sometimes it really does take that long to make all the coffee and get
the tea water hot.

Pick up coffee, sugar, artificial sweetener, teas, hot chocolate, cider, cups,
plates, napkins, stirrers, spoons, filters (?), etc, in the astro department 
office.  Ask Maria about where everything is; it should be in the low green
cabinet to the left of her desk and in the two right-most columns of file 
cabinets. 
IF ANY OF THESE SUPPILES ARE RUNNING LOW, TELL THE COOKIE CZAR.
 
Colloquium cookies should be set up in the upstairs lobby/interation
area of the CfAO.  The CfAO folks have been nice enough to offer their
wonderful space to us; please respect it.  Before you get started,
move all their food/treats/cookies/sugar/etc out of
colloquium-attendees' reach.  Put out colloquium snacks, sugar, tea, 
cups, etc. on the counter.

Coffee: The goal is to make about 30 cups of coffee.  Use the coffee maker in
the astro department office.

Use about 64-66 oz of water (just over 2 qts) from the water cooler.  
(Use the plastic jug with the black line marked on it to measure water.) 
Don't put the water in the coffee maker right away.  LEAVE THE POT
ON THE MACHINE as it starts automatically (or should).  Fill up the grinder
with beans.  Grind for 15-20 seconds.  Place a filter in the
basket and put the grounds in it.

Once the basket is in place, now you can put the water in the top and
the coffee maker should start up automatically (if it doesn't, try to
turn it on).  Go ahead and prepare more ground coffee beans 
in a filter for the next batch.  When the coffee maker is really and 
truly finished, empty the coffee pot into one of the colloquium serving 
carafes and make the next batch.  Continue until both serving carafes 
are pretty much full. (Should be about 3 pots.)